Destination weddings allow you to celebrate one of the most memorable days of your life in your dream destination. A destination wedding involves travel, which requires careful planning. All inclusive destination weddings make guest coordination easier as the company planning the wedding takes care of guest travel plans and accommodations. Here are some tips to help you coordinate the guest list for your destination wedding:
Create a Detailed Guest List
Destination weddings are often intimate celebrations due to the travel logistics and cost implications involved. Because you must keep the guest list small, prioritize people you have a close relationship with when creating the list. Include immediate family, close friends, and people who have supported your relationship in your guest list. Think about whose schedules and finances would allow them to travel for your wedding.
Confirm whether older relatives or families with young children will be able to travel. To make it easier to create your guest list, start with must-attend guests. You should then add other people that would be nice to have at your wedding. If you allow your guests to bring plus ones, get their information and include them in your guest list. As you create your guest list, be careful not to exceed your budget or venue’s capacity.
Send Out Wedding Invites Early
Sending out wedding invites early gives your guests enough time to arrange travel, request time off work, and create budgets. To make guest coordination for all inclusive destination weddings easier, some wedding services create a website where guest can check their booking information and required payments. Share a link to your wedding website alongside the invite to give your guests insights into what they need to plan for the trip. Setting an RSVP deadline can give you an exact number of guests expected for your wedding. Include the RSVP deadline on your wedding invites and follow up with the guests to encourage them to respond before the deadline.
Communicate With Your Invitees
Frequent communication with invited guests is necessary to provide them with all the information they need to plan their travels. Once you get your RSVPs, share an itinerary with your guests to guide them on travel plans, local activities, and accommodations. If some of your guests are on a tight budget, offer suggestions for affordable accommodation options offered by your destination wedding service. Share outfit suggestions, packing tips, and weather forecasts with your guests to help them better prepare for the trip. If your wedding service offers custom websites, ask them to include all the preparation information your guests may need.
Planning Assistance for All Inclusive Destination Weddings
Coordinating the guest list for your destination wedding becomes easier when you have professional assistance. Hiring a travel planning service gives you insights into how to manage your guests and events. Once you create your guest list and receive RSVPs, your destination wedding service can help you book accommodations for your guests and handle airport pickups. Contact a destination wedding service today to learn more about their travel planning services.
